Warm Welcome

By: Merry Mayor

When you think about it, the main goal of all the days filled with planning the perfect wedding and reception is to make great memories for you, your families and your guests.
But some guests deserve extra special attention—namely those that have traveled from distant cities, states and at times even countries to share this special time with you.
Here are a few ways to ensure your out of town guests remember your wedding as fun and hassle-free.
Eisenhower Photography

The Essentials

First, of course, you will want to take care of the essentials—hotels and transportation. No, we don’t mean you need to cover their hotel and travel costs. But couples should at least provide their out-of-town guests with information about hotels. Give travelers possible hotel options in a wide range of prices and locations. Even if your wedding and reception is taking place outside of the city center, you may also want to offer guests a downtown hotel choice.
If you have a large number of guests coming from the same city, see if you can negotiate a discount rate with one airline. You can also block rooms at a couple of hotels in various price ranges so that your guests have a choice when it comes to spending money on their accommodations.

Pre-planning information regarding travel and hotel bookings is traditionally not included in the invitation. Instead, include it under separate cover in a fun newsletter format, being sure to include San Diego attractions and highlights, or post this information on a personal wedding Web site. You may also want to include rental car information in this newsletter.
Holly Ireland Photography

Your Guests’ Arrival

After a long flight, what your guests will most likely need is a little TLC.
If possible, arrange for a close family member or friend to pick up out-of-town guests at the airport. They can even give them a mini-tour of the city and help get them settled.
If this isn’t an option, don’t despair. A full-service hotel can be your best ally in making your guests comfortable. Many hotels will provide free shuttle service between the airport and the hotel.
In addition, concierges can take care of a lot of the little problems that come up, for example, if your aunt forgot to pack a slip to wear with her dress, or your grandfather’s glasses broke.

Provide Extras

Even if you won’t be able to spend as much time as you like with your out-of-town guests, you can let them know that you are thinking of them and are thrilled they traveled a distance to be a part of your special day.
A nice touch is to have a special gift basket waiting in their hotel room. While including sightseeing information and edible treats are always good bets, why not personalize it a bit? What you include will of course depend on your budget, but start by identifying your guests.
Is he or she a reader? You might want to include several magazines—don’t forget one local magazine such as San Diego Home and Garden—or a gripping thriller or new political book. Whatever you think might catch their fancy.
Maybe you will want to take this chance to pamper your cousin with a massage or pedicure by including gift certificates for the hotel’s spa service. For the consumate shopper, you may want to include a list of the hot shopping sites and where the best bargains can be found.
For those traveling with kids (or even those without kids!), include small games that are easy to travel with such as Set, Wizard, or Quiddler. Each has won multiple awards, sells for less than $10, and will also keep the kids and adults of all ages entertained.
Eisenhower Photography

Cherish This Time

Weddings are an occasion to spend time with those you love. Yes, of course your newly minted spouse is important, but ensuring that you have time to cherish with your out-of-town guests is also key to getting the most out of your wedding celebration.
While it may be difficult to add another social event to your already crowded calendar, try to include your out-of-town guests wherever possible. If you have the budget, invite them to the rehearsal dinner. This also gives them the chance to meet and socialize with your wedding party and soon-to-be spouse’s family.
Depending on your guests and your relationship, you might even consider including them in some of the last-minute preparations you will inevitably have.

Wedding Day Logistics

If you have a large number of people arriving from out of town, consider hiring a shuttle or bus to transport all of your guests. This will allow them to relax and enjoy your wedding and reception and even drink a few cocktails without worrying about having to drive afterwards.
If you have just a few out of town guests, a nice idea is to arrange for a family member or close friend to pick them up and take them home.

Remember Them with Words

A gracious touch is to mention these special guests in a toast at your wedding, letting them know how much it means to both of you that they were able to be there.

Share

More Articles & Tips

May 9, 2024

How to Survive a House-Hunt as a Newlywed

By: David Haghighi – Above & Beyond Real Estate Group For all couples, house-hunting is fun. The thrill of viewing properties and envisioning owning them can be very exciting. Most of that excitement is conjured up by the thoughts of raising children,...

May 9, 2024

House Hunters

By: David Haghighi ~Above & Beyond Real Estate Group For all couples, house-hunting is a delightful experience.  The thrill of viewing properties and envisioning owning them can be very exciting. Most of that excitement is sparked by the thoughts of raising...

May 9, 2024

Destination Temecula

Say “I Do” To This Wine Country Hot Spot By: Kristen Castillo You don’t have to be a wine lover to fall in love with Temecula. Located in the southwest corner of Riverside County, Temecula is very close to San Diego. It’s a simple drive north on Interstate 15,...

May 9, 2024

Wine Country Twist on Wedding Trends

By: Jamie Puriton Flower Walls and Flower Curtains We cannot get enough of this trend! Feminine floral curtains are taking the place of plain old, fabric draping for ceremony arbors and backdrops. Combine the two, and you get an ultra posh option for framing your...

May 9, 2024

Ranch Weddings

By: Kristen Castillo Looking for a wedding venue that’s natural, beautiful and not standard in any way? Consider a ranch wedding where the venues have lots of open space, a chill vibe and photo opportunities you won’t believe! Still not all ranches are the same....

May 9, 2024

Wine Country Weddings 2014-2015

By: Guest Writer Jaime Purinton Have you been searching for the perfect venue for your wedding but can’t seem to find the one that takes your breath away? With the ambitious development of many amazing and unique wedding options in the Temecula Valley, located just...

May 9, 2024

Winery Weddings

Savoring Wine, Vines & Love By: Kristen Castillo Friends and family, a beautiful venue and a glass of wine in hand. For many couples, that’s the perfect wedding. Whether or not you love wine, a winery wedding could be ideal. With great weather, rich landscapes...

May 9, 2024

12 Month Planning Countdown

Holly Ireland Photography 12 Months Choose the date and time for wedding and rehearsal. Purchase San Diego Style Weddings Magazine and register on sandiegostyleweddings.com. Create a wedding email account. Create a wedding website on sandiegostyleweddings.com....

May 9, 2024

Using Technology to Plan Your Big Day

By: Kristen Castillo You’re connected to the world through technology. Phones, email and the internet provide so much content in our lives. Need a recipe? Look it up online. Want to connect with an old friend? Send her an email. Need to ask a colleague a question?...

May 9, 2024

Temecula Wine Country Wedding Insider

By: Jaime Purinton Have you been dreaming about having a romantic vineyard wedding but can’t figure out how to bring Napa to your backyard? Luckily for you, we have the inside scoop on a beautiful wine country right here in Southern California! Located just 45...

ESSENTIAL TIPS FOR A DREAMY SOCAL CELEBRATION

Your Ultimate Southern California Wedding Guide

Whether you're looking for the latest trends in decor, themes, or floral arrangements, this section is your go-to resource for creative concepts that will make your wedding truly stand out.

Dive into this treasure trove of inspiration to find unique elements that resonate with your vision and elevate your big day to a masterpiece of personal expression.