6 Questions to Ask Your Coordinator to Make Sure You Have the Right Partner to Plan Your Wedding

By Kristen Watkins of Stephanie Rose Events

WASIO Photography

1.)  Who will be on site at my wedding

Most wedding planners will bring assistants to help coordinate your wedding. You will want to know how many assistants will be on site and if they require vendor meals. Also be sure to ask if the planner you are interviewing will be the lead planner on site for your wedding, or if another coordinator from the team will be the on site contact. You will want to meet the on site lead in person before your wedding day to ensure he or she is a good fit for your personality.

WASIO Photography

2.) What time will you arrive at my wedding and how long will you stay?

Once you know who will be on site for your wedding, you will want to know what time they will arrive and how long they will stay. Some planners will leave once dinner starts and they know all the guests are comfortable. They will turn the timeline over  to the emcee to manage for the remainder of the reception. Other planners will stay until the end of the reception and ensure your personal items and rental items are packed out.

MHM Weddings/Feeling Free Photography

3.) How do you charge?

Wedding planners charge for their services in different ways. Some charge a flat fee for wedding coordination, others charge a percentage of your budget, and others receive a commission from exclusive vendors. You will also want to ask if there are any additional charges, for travel, extra hours, etc. Finally, ask if a deposit is required.

4.) How many times do we meet? What is the best way to contact you?

Depending on the level of service, some coordinators have a set number of hours dedicated to your wedding. You will want to understand how often you will meet with your coordinator and if there are limits on the number of emails and phone calls.

WASIO Photography

5.)  Can you recommend vendors that match my style and budget?

Coordinators are a  fantastic resource for vendor recommendations. You will want to make sure your coordinator can match the perfect vendors to your wedding based on your personality, style and budget.

6.)  Have you ever…

This is the time to ask your coordinator about her experience with the specific details of your wedding. Are you planning an at home wedding? Ask if the planner has experience with that. Do you have family drama? Ask the planner how she has dealt with your situation at previous weddings. Are you combining wedding traditions from different cultures or faiths? Ask the planner for her expertise.

San Diego Destination Weddings


More Articles & Tips

Jun 5, 2024

10 Wedding Tips For Bride & Groom

Every bride and groom knows how important the wedding planning phase is in creating and achieving both a luxurious and unforgettable wedding day. From elegant venues to detailed touches, check out 10 of our best tips and ideas: 1. Booking your venue should be one...

Jun 5, 2024

A Language Of Love

5 ways to make your vows match you and your love story Every couple seeks to make their wedding day truly special, and one way to achieve this is through personalized wedding vows. These promises, exchanged between partners, serve as the foundation of a lifelong...

Jun 5, 2024

Your Engaged, Now What?

After the excitement of getting engaged settles in, it's time to start planning your dream wedding! Here's what you can do next: 1 Celebrate with your loved ones: Take some time to bask in the joy of your engagement and celebrate with your family and friends. Share...

Jun 5, 2024

Unleash Your Creativity

Playful props are not just for photo booths There is no better way to create charming, fun and romantic wedding photos than to live those feelings in the moment. Stylish props serve as a creative backdrop to carry the personality and flow of your pre-ceremony...

Jun 5, 2024

Beauty Tips for the Big Day

Your go-to guide to getting that “I do” glow You were born to be a blushing bride! Still, there are some tried-and-true tricks to getting that gorgeous wedding day glow. Here, Aly Rose at Aly Rose Beauty offers her top tips to help you put your best face forward on...

May 9, 2024

How to Survive a House-Hunt as a Newlywed

By: David Haghighi – Above & Beyond Real Estate Group For all couples, house-hunting is fun. The thrill of viewing properties and envisioning owning them can be very exciting. Most of that excitement is conjured up by the thoughts of raising children,...

May 9, 2024

House Hunters

By: David Haghighi ~Above & Beyond Real Estate Group For all couples, house-hunting is a delightful experience.  The thrill of viewing properties and envisioning owning them can be very exciting. Most of that excitement is sparked by the thoughts of raising...

May 9, 2024

Destination Temecula

Say “I Do” To This Wine Country Hot Spot By: Kristen Castillo   You don’t have to be a wine lover to fall in love with Temecula. Located in the southwest corner of Riverside County, Temecula is very close to San Diego. It’s a simple drive north on Interstate...

May 9, 2024

Wine Country Twist on Wedding Trends

By: Jamie Puriton Flower Walls and Flower Curtains We cannot get enough of this trend! Feminine floral curtains are taking the place of plain old, fabric draping for ceremony arbors and backdrops. Combine the two, and you get an ultra posh option for framing your...

May 9, 2024

Ranch Weddings

By: Kristen Castillo Looking for a wedding venue that’s natural, beautiful and not standard in any way? Consider a ranch wedding where the venues have lots of open space, a chill vibe and photo opportunities you won’t believe! Still not all ranches are the same....


Your Ultimate Southern California Wedding Guide

Whether you're looking for the latest trends in decor, themes, or floral arrangements, this section is your go-to resource for creative concepts that will make your wedding truly stand out.

Dive into this treasure trove of inspiration to find unique elements that resonate with your vision and elevate your big day to a masterpiece of personal expression.