6 Questions to Ask Your Coordinator to Make Sure You Have the Right Partner to Plan Your Wedding

By Kristen Watkins of Stephanie Rose Events

WASIO Photography

1.)  Who will be on site at my wedding

Most wedding planners will bring assistants to help coordinate your wedding. You will want to know how many assistants will be on site and if they require vendor meals. Also be sure to ask if the planner you are interviewing will be the lead planner on site for your wedding, or if another coordinator from the team will be the on site contact. You will want to meet the on site lead in person before your wedding day to ensure he or she is a good fit for your personality.

WASIO Photography

2.) What time will you arrive at my wedding and how long will you stay?

Once you know who will be on site for your wedding, you will want to know what time they will arrive and how long they will stay. Some planners will leave once dinner starts and they know all the guests are comfortable. They will turn the timeline over  to the emcee to manage for the remainder of the reception. Other planners will stay until the end of the reception and ensure your personal items and rental items are packed out.

MHM Weddings/Feeling Free Photography

3.) How do you charge?

Wedding planners charge for their services in different ways. Some charge a flat fee for wedding coordination, others charge a percentage of your budget, and others receive a commission from exclusive vendors. You will also want to ask if there are any additional charges, for travel, extra hours, etc. Finally, ask if a deposit is required.

4.) How many times do we meet? What is the best way to contact you?

Depending on the level of service, some coordinators have a set number of hours dedicated to your wedding. You will want to understand how often you will meet with your coordinator and if there are limits on the number of emails and phone calls.

WASIO Photography

5.)  Can you recommend vendors that match my style and budget?

Coordinators are a  fantastic resource for vendor recommendations. You will want to make sure your coordinator can match the perfect vendors to your wedding based on your personality, style and budget.

6.)  Have you ever…

This is the time to ask your coordinator about her experience with the specific details of your wedding. Are you planning an at home wedding? Ask if the planner has experience with that. Do you have family drama? Ask the planner how she has dealt with your situation at previous weddings. Are you combining wedding traditions from different cultures or faiths? Ask the planner for her expertise.

San Diego Destination Weddings


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